Supportal

s Expense capturing with stratuShop is made simple to ensure you don't need to keep a box of receipts to give to your Accountant. This will reduce costs to your company as well as put you in a position where you are in better control of your business. 

Expense Overview Page

• The Expense overview page shows you a table displaying the last 10 Expenses by default. You can change this as needed. 
• Underneath the table, all your utilized Expense Categories are displayed with their respective total of expenses captured. 
• You can search for a specific expense. 
• The table shows you whether an expense has been consolidated with your bank statements via the Bank Import Function. 
• Clicking on any row/expense will open a window showing the details of the expense. 

Adding a new Expense

• There are 3 ways to add a new expense
  1. Click on the Quick Action Button on the Dashboard
  2. Click on the + button at the bottom right of any page and select "New Expense" 
  3. Click on the "Add Expense" Button on the Expense Overview Page
• Clicking any of these buttons brings up a new window asking you to provide the following details of the Expense
  • Date
  • Amount
  • Status
  • Category (Choose the correct category from the list of Expense Categories, you can set these up on the Settings Page under the Transaction Categories Tab)
  • Claim Checkbox (Select whether you need to claim this expense back from the Organisation)
  • VAT (Select whether the expense contains VAT or not) 
  • Description (Give a description of the expense)
  • Link the Expense to a Customer
  • Link the Expense to a Supplier
  • Link the Expense to a Project
• You then have the option to "Save Expense" or to "Save & Add Document". 
  • Save Expense saves the expense as normal
  • Save & Add Document will ask you to upload a document for the Expense. This is typically the Receipt/Invoice of the Expense. 

Consolidating an Expense

• You will need to have imported a Bank Statement before you can Consolidate Expenses. 
• Consolidated Expenses will display in Green whereas unconsolidated Expenses will be displayed in Red. 
• After a Bank Statement has been imported you can go ahead and consolidate Expenses by doing the following: 
  • Click on the expense you'd like to consolidate which will open the Expense Detail Window
  • In this window, you can change any of the details of the expense as well as Download the Attachment/receipt/invoice for the Expense. 
  • On the bottom right is an Orange "Consolidate" button, clicking it will open the Consolidate Expense Window. The window will show you: 
    •  The Description of the Expense with its date and amount. 
    • Then there are 2 columns, one showing Consolidated amounts and the Other a list of Unconsolidated Expenses captured from your Bank Import
    • To consolidate your Expense you need to search for the expense in the right-hand side column. When you've found it you can click on it which will place it over into the left-hand column. 
    • You will notice that the top of the page then show a Consolidated value of the amount you have picked from the Unconsolidated Expense. Make very sure this value matches the value of your Expense. 
    • When you are sure that the chosen Unconsolidated Expense is the correct one then go ahead and press "Apply" 
    • This will take you back to the Expense Overview Page with your Expense marked in Green as "Consolidated"